Constitution of the CSU Ambassadors Team

Purpose

To assist the Office of Admissions in creating, fostering, and cultivating lasting relationships with potential students and the community in an effort to spur interest and increase enrollment at Clayton State University.

ARTICLE I

Nature and Function of the CSU Ambassadors Team

The Ambassadors Team of Clayton State University shall be a team consisting of students at CSU who work in advisory and volunteer capacity to the Office of Admissions at CSU.

The group will assist the Office of Admissions in administering open houses on campus, give daily tours during the Spring and Fall Semesters, serve as student mentors to fellow freshman ambassadors, and visit secondary schools in the surrounding area to publicize CSU and spur interest in what Clayton State University has to offer.  The group will also assist in any other programs held by the Office of Admissions during the school year and the other activities set forth by the membership of the Ambassadors Team.

ARTICLE II

Membership and New Member Training

The membership of the CSU Ambassadors Team consists of all currently registered students at Clayton State University who have completed the application process and maintains good standing with the organization.

To become a member a student must:

• fill out the application

• interview with the officers and advisor(s)
• undergo training deemed necessary by the Executive Board

ARTICLE III

Structure of the CSU Ambassadors Team

The membership of the Ambassadors Team will be composed of all students who have completed the membership application, interview, and any training set forth by the advisor or Executive Board during the interview.

All members will possess the same membership and voting rights regardless of rank, class status, or level of membership within the organization.  Some members will qualify for extra opportunities and fringe benefits based upon level of participation and involvement by a point system designated by the organization.  See Article IV for more details on the point system.

Officers of the organization must meet certain GPA and completed hour’s requirements unless there are no registered members who meet the officer requirements.  The following officer positions have been approved by the voting body of the CSU Ambassadors Team.

1.      Communications Coordinator

2.      Events Coordinator

3.      Tour Coordinator

4.      Fundraising Coordinator

The Duties and Rights of Membership are Listed Below:

1. CSU Non-Ambassador Volunteers
   1. Student volunteers who are not official members of the Ambassadors Team may participate in assisting with ambassador duties and events without formal membership, point accumulation, voting rights, and other membership benefits.  They work with official ambassadors at these events and are entitled to the same opportunities at the events.
   2. Volunteers may apply for admissions into the Team at any time and are encouraged to do so.  Many members from on campus leadership organizations such as SGA, the Honor’s Association, and fraternities/sororities participate in this capacity before applying for admission into the organization.
2. CSU Ambassadors
   1. All CSU Ambassadors will participate in Open House programs on campus and attend additional forums/programs requested by the Office of Admissions unless given approval by the Executive Board
   2. Will participate in panel discussions held both on campus and off campus and at events designated for CSU Ambassadors
   3. Speak to freshman classes on college related issues at the request of the Office of Admissions, the University Administration, and the faculty and staff of CSU.
   4. Travel with the Office of Admissions to neighboring schools in the community to impart information about CSU and generate interest in the programs, degrees, student life, and activities that CSU has to offer.
   5. Serve as student mentors to new students on campus and be available to speak with new students in order to help them make an effective transition into college.
   6. Be available to give daily campus tours to visiting students at the request of the Office of Admissions and the Ambassadors Team on a per week notification basis.
   7. Have one vote and the privilege to make decisions concerning the Ambassadors Team and officer nominations/elections.
   8. Complete a minimum of twenty points of volunteer service per semester in order to maintain status as an active member and additional service requirements to maintain their level of membership within the organization.
3. Officers
   1. All Coordinators have the following rights and duties

                                                               i.      Have all rights and responsibilities as granted to CSU Ambassadors

                                                             ii.      Assume additional duties and responsibilities as determined by the Ambassadors Team and the Office of Admissions

                                                            iii.      Serve in an advisory capacity to all ambassadors and supervise all activities and training of ambassadors

                                                           iv.      Work with the Office of Admissions and the Ambassadors Team to plan and coordinate ambassador activities on campus and off campus (CSU events, forums, activities, parties, etc…)

                                                             v.      Make executive decisions concerning the Team in absence of team members and vote by majority vote in case of a tie

                                                           vi.      Officers must maintain a 2.25 GPA and have completed 60 semester hours to hold officer positions (minimum 15 from Clayton State University)

                                                          vii.      Must be an Ambassador in good standing for at least one year

                                                        viii.      Be of junior or senior class standing

                                                           ix.      Meet at least once a month

                                                             x.      Attend all executive and general meetings

                                                           xi.      Communicate all information to the general assembly

2. Communications Coordinator

                                                               i.      Perform all duties of the coordinator position as listed in Article III, Section 3

                                                             ii.      Maintain Ambassador communications, applications, and other paperwork

                                                            iii.      Complete all Student Life forms to remain active and in good standing as an organization of Clayton State University including but not limited to: travel forms, SARFS, fundraiser forms, organization status and updates

                                                           iv.      Maintain records of meetings minutes as well as keep Ambassadors informed of team activities by email and such

3. Events Coordinator

                                                               i.      Perform all duties of the coordinator position as listed in Article III, Section 3

                                                             ii.      Coordinate student volunteer for setup, greeting, tours, browse fair, panel, ice-breakers, and clean up for Open House

                                                            iii.      Coordinate and perform any other duties for Probe, Counselor’s Luncheon, and other special events for the Admissions Office

                                                           iv.      Serve in a clerical capacity of the Communications Coordinator during times in between special events

4. Tour Coordinator

                                                               i.      Perform all duties of the coordinator position as listed in Article III, Section 3

                                                             ii.      Communicated tour times to Ambassadors, keep tour schedule, and maintain post-tour evaluations

                                                            iii.      Makes sure follow-ups to tours are complete

5. Fundraising Coordinator

                                                               i.      Perform all duties of the coordinator position as listed in Article III, Section 3

                                                             ii.      Maintain a committee of Ambassadors to plan, organize, and implement activities for both student and fundraising events

                                                            iii.      Keep records of all monies, both student and fundraiser

                                                           iv.      Distribute and collect all monies to be deposited or debited from accounts

ARTICLE IV

Points, Participation, and Level of Membership

The points/participation scale ultimately defines the level of benefits that members are allowed to partake.  These benefits may come from the generosity of the Admissions Office, through the Executive Board, or in the form of off campus activities such as a spring trip.  All members agree to abide by these rules for membership status, rewards, and future membership benefits.

The Executive Board will assess points.  Ambassadors must earn 20 points each academic semester in order to remain in good standing.  The board will name the value of each event as well.  A copy of the points must remain intact with the current version of the CSU Ambassadors Team Constitution.

ARTICLE V

Attendance and Vacancies

1. All Ambassadors shall be required to maintain a minimum of twenty points of service in order to keep an “active” status within the organization.  Members with less than twenty will be handled by the team officers and removal from the organization will be considered.  However, the organization never looks to remove members from the organization entirely, but members with less than twenty points may lose certain Ambassador privileges for the semester.  Members with zero points and no response during the membership renewal period will be removed from the membership list.

2. The Ambassadors Team shall have the power to determine the manner in which vacancies in the Ambassador Executive Board shall be filled.

ARTICLE VI

Ratification of the Constitution and Amendments

1. The constitution and amendments thereto shall be ratified when approved by a majority vote of the Ambassadors Team.
2. The taking effect of this entire constitution shall revoke all previous constitutions (and amendments thereto) of the Ambassadors Team of Clayton State University.

December 2, 2001

Revised by Brain Magill, AT Chair 2000-2001

Revised by Anika Chambers on behalf of the Ambassadors Officer Team, August 9, 2002

Revised by Melanie Addis on behalf of the Ambassadors Executive Board, January 23, 2006 and Approved by the Ambassador Team on April 13, 2006